Changes for students working on campus
What’s changing and what it means for you
We have updated the timelines for moving student work from My Working Hours App to Unitemps.
Please see below for new key dates and deadlines.
What's changing?
The University is moving from the current My Working Hours App to a new, University-run service called Unitemps, based in the Careers Service.
This change will now take effect from Monday 29 June 2026 and applies to students who are currently working on campus or who claim assigned hours through the My Working Hours App.
To make sure you are paid correctly and on time, please note what you need to do and the key dates and deadlines below.
If there are any changes to your assignment, your manager will update you.
Key dates and deadlines
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From now until Sunday 14 June |
Continue to submit claims for hours worked up until Sunday 14 June in the My Working Hours App as normal. Claims should be submitted by Monday 15 June. |
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Monday 15 June, 23:59 |
This is your final deadline to submit outstanding claims in the My Working Hours App for approval. |
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From Monday 15 June to Sunday 28 June |
Work any hours assigned by your manager – you do not need to submit claims during this period. Hours will be paid at the end of June. |
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Tuesday 30 June |
Receive final payment for hours submitted in the My Working Hours App and any hours assigned between 15-28 June. Receive your P45. |
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From Monday 29 June |
All student work moves to Unitemps. |
What this means for you
What do I need to before Monday 15 June 2026?
- Any work assigned and completed before this date must be submitted by Monday 15 June 2026 for approval on the My Working Hours App. We are working with managers to ensure that claims are approved on time.
- If any outstanding hours are not submitted by Monday 15 June for approval, you will not be able to claim payment. If you do have any outstanding claims, there may be significant delays and potential tax implications.
We’ll send reminders to your University email closer to this date.
What do I need to do between 15 – 28 June 2026?
- For any hours assigned during this period, you will be paid at the end of June.
- You will not need to submit any claims for these hours via the My Working Hours App during this period.
What happens if my role starts or continues from 29 June 2026?
- Your role will move into the new Unitemps system and you will no longer use the My Working Hours App to manage your assignments.
- You must register with Unitemps and complete a new Right to Work check before continuing or starting your role.
- You will receive a P45 at the end of June as part of the transition from the My Working Hours App to Unitemps.
You’ll receive clear instructions before anything changes, including when to register for Unitemps and complete your Right to Work check.
About your P45
You will receive a P45 at the end of June 2026 as part of closing the My Working Hours App system. This is a routine payroll step and supports a smooth move into Unitemps if you continue working.
Please ensure your address details are up to date on , as your P45 will be posted to this address.
Right to Work checks
If your role continues beyond 29 June 2026, or if you start any new assignments from this date, you will be required to complete a new Right to Work check.
This applies to all student workers from 29 June 2026, even if you have previously completed a Right to Work check. This is to ensure you are compliant as a student worker and completes the Unitemps registration process.
What you need to do
- Be prepared by ensuring you have the correct documentation ready:
- For UK nationals, you will need a physical copy of your passport or birth certificate.
- For international students, this will involve generating a new employer share code and attending a video verification call.
- Look out for further emails with instructions on when you need to complete your Right to Work check.
What is Unitemps?
Unitemps will be our very own on-campus recruitment agency, providing a wide range of opportunities for Â鶹´«Ã½ students to access paid work on campus. The Unitemps team, based within the Careers Service, will support you as a student worker.
Where to find help
Please continue to check this webpage and your University emails for the latest updates.
- Questions about your role: Please contact your manager or department you are working for.
- Questions about the My Working Hours App or the change to Unitemps: Email seoc@newcastle.ac.uk
Will I still need to claim hours worked on the My Working Hours App after 15 June?
No, you will not be able to claim hours on the My Working Hours App after 15 June.
- All hours assigned between 15–28 June will be paid at the end of June.
- From 29 June 2026, all student work will be managed and claimed through Unitemps.
Why am I receiving a P45?
You will receive a P45 at the end of June because the University is closing the current payroll linked to the My Working Hours App. This is a standard part of moving to a new payroll system.
Please ensure your address details are up to date on , as your P45 will be posted to this address.
What happens if my ongoing role continues after the change to Unitemps?
If your job continues after 29 June 2026, it will move onto the Unitemps system.
This means you will need to:
- Register with Unitemps and complete the onboarding process
- Complete a new Right to Work check
- Start receiving payment through the Unitemps payroll system from July onwards
You will be contacted with instructions on when to register and complete the onboarding process, including your Right to Work check.
You will no longer use the My Working Hours App, as this system will be retired. While your role may continue as normal, it will be managed through a new system and payroll arrangement to ensure you are paid correctly and to avoid any tax or payment issues.
How do I register with Unitemps?
Before you will be able to have any work assignments created on the Unitemps system, you will be required to complete the Unitemps registration process.
You will be contacted directly with instructions on:
- How to register with Unitemps and complete the onboarding process
- How to complete your Right to Work check with our Â鶹´«Ã½ Unitemps Team (this is required even if you have previously completed a check with Â鶹´«Ã½)
Please look out on your University email account for further guidance.
If you have received an email inviting you to register with Unitemps, please see the Registering with Unitemps FAQs.
I’ve recently worked as a student worker or have an ongoing assignment, do I still need a new Right to Work check with the Unitemps team?
Yes. You will still need to complete a new Right to Work check as part of the Unitemps registration process.
Although you remain employed by the University, you will be working under Unitemps employment conditions and will have a new employee record on the Unitemps system. This is required to meet regulations.